The ideal candidate will be able to assist the COO with the creation and maintenance of an efficient system of operation to support business needs. The candidate should be comfortable multitasking and working cross-functionally with different business units. The ideal candidate will have previous experience in related fields.

- Shown pay is not final- to be discussed with the CEO

Finance

• Manage the entire financial projects’ life cycle, including:
• Estimate fees (based on our guidelines)
• Generate monthly invoicing, including expenses and sub-consultants' conciliations, with the help of our office bookkeeper.
• Liaise with principals, project managers, clients, and consultants regarding invoices and billing schedules.
• Set up customers, track delinquent clients, and manage deposit invoicing in Quickbooks.
• Assist the COO with the monitoring of the financial health of the company’s various projects.

Proposals

• Draft proposals based on office templates.
• Send proposals to potential clients.
• Manage communication with potential clients, including the scheduling of meetings with the principals.

Legal Documentation Organization

• Maintain a well-organized system to keep our legal documents in order.
• Organize HR documentation.
• Manage insurance.

Marketing

• Assist with production of marketing materials.
• Assist with maintenance of the website.
• Assist with the writing of awards applications and other marketing materials.

IT

• Ensure operation of equipment and software, with the support of outsourced IT consultant, by establishing preventative maintenance requirements and service contracts, maintaining equipment and software inventories, and evaluating new equipment and techniques.

HR

• Engage in office culture, planning studio retreats, outings, and celebrations.
• Personally manage or coordinate the management of onboarding and off-boarding of employees.
• Manage PTO tracking of employees
• Support COO
• Support the COO with their administrative needs, including scheduling of meetings, filing, travel arrangements, and correspondence.
• Assist leadership meetings and prepare agendas and minutes for them.

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Qualifications

• 3+ years of experience in a similar role
• Proficiency with Microsoft Office
• Strong organizational and communication skills
• Strong ability to multitask
• Comfort working with multiple groups within the business
• Experience in Logistics

Job Type: Full-time

Salary: From £500.00 per month

Benefits:

• Flexitime
• Work from home

Schedule:

• 8 hour shift

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• Durham, Durham: reliably commute or plan to relocate before starting work (required)

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