Do you have experience working as an Administrator? Would you like to make a real difference, using your skills to support a parish community?
About the Diocese of Westminster:
The Roman Catholic Diocese of Westminster is a faith-based charity. We are home to the Archbishop of Westminster (Cardinal Vincent Nichols) & the beautiful Westminster Cathedral. We are also one of the leading Catholic dioceses in the country, delivering our charitable mission through our network of 208 schools, 212 parishes and several hundred social justice initiatives. We seek to positively impact the lives of all members of our community.

We believe that to succeed we must be person-centred and place human dignity at our centre. We strive to take a holistic approach to the development of our people so that we may better serve the functions of our Church and the mission of our charity.

Our core values are Competence, Reliability, Honesty, Perseverance and Love

About the role:
Based in the busy parish of Hampton-on-Thames, this post will provide administrative support to the parish.

In addition to undertaking typical administrative duties such as handling general correspondence and diary management, s/he will also be responsible for interacting with parishioners visiting the office and those involved in parish activities.

Your responsibilities will include (but are not limited to):

• Keeping Parish Records, particularly, Registers and Sacrament documentation
• Maintain lists for parish groups and general parish database
• Support the Parish Priest in ensuring compliance with GDPR
• Establish and maintain an efficient filing system for parish correspondence, records etc. that is recognised by the Diocese and acceptable to Diocesan Auditors.
• Print the weekly Parish Newsletter
• Assist with general correspondence and typing (including e-mails) required by the parish priest
• Compiling of rotas from time to time
• Supporting Diary management of parish appointments and events

The successful applicant will ideally be an Administrator or Secretary with substantial experience in office organisation. S/he must be a good team player with excellent communication and Microsoft office skills, including Word and Excel.

About you:
With substantial experience in office organisation, you will be a great communicator who will thrive on juggling the various competing demands of this varied and interesting role. It is therefore important that you are self-motivated and that you can multitask effectively to meet deadlines.

Benefits:
In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

• 5% pension contribution – Standard Life
• Cycle to Work scheme
• Access to low cost loans with Churches Mutual
• Employee Assistance Program
• £8K Death in Service benefit (all staff)

Location: 110 Station Road, Hampton-on-Thames W12 2AS
Hours of work: 12 – 15 Hours per week (to be agreed on with Parish Priest)
Salary: £14 per hour
Closing date: Monday 5th December 2022 at noon
Job Reference: 441-HAMOT

To be considered for the role, please complete an online application. CVs will NOT be considered, therefore, please do not send them. Only shortlisted applicants will be contacted. Please note that you will need to be eligible to work in the UK to apply for this position. You must provide proof of Right to Work in the UK. We reserve the right to remove the vacancy before closing date.

Equal Opportunities & Living Wage Statement:
The Diocese of Westminster is an Equal Opportunities and accredited Living Wage employer. To be successful, we aspire to be person centred at all times and place human dignity at our centre. We aim at all times to recruit the person who is best suited to the job, and we welcome applications from all communities and underrepresented groups, regardless of race, sexual orientation, disability, faith, age and gender. We guarantee an interview to disabled candidates who meet the minimum criteria. We strive to take a holistic approach to the development of our people so that we may better serve and empower the mission of our Church as ministered by the parishes, deaneries, schools and communities that we support. Our ambition is to work together to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrating and promoting diversity.
We want people from all walks of life to feel valued for their individuality, thrive in our organisation, share a sense of belonging and demonstrate our values. With this in mind, we positively celebrate Diversity & Inclusion at the Diocese of Westminster and place it at the heart of our aim which is to reflect and connect with the diverse communities that we serve.
Actions we take to provide equality of opportunity for all candidates include:

• We anonymise application forms during our shortlisting process to ensure that candidates are assessed without any consideration of their name, gender or background.

• As part of this anonymisation, we don’t take into consideration where candidates studied, or the method of that study e.g. full-time, part-time or distance learning.

• We apply a consistent approach to our question setting across our applications and interviews to ensure that everyone is assessed against the identified values, competencies and job requirements. Our values are important to us and as such we use a scoring framework that marks candidates based on values, behaviours and competencies.

• We provide guidance and brief all our interviewers throughout the selection processes in recruitment best-practice to mitigate against any potential for conscious or unconscious bias or discrimination. Whenever possible we will have multiple interviewers when assessing each candidate to ensure marking is accurate and fair.

• We ensure all our assessment venues are accessible. We offer alternative formats of our application forms to encourage applicants with disabilities or who require reasonable adjustments to perform at their best.

• We will work together with candidates with a disability or health condition to implement reasonable adjustments to enable them to feel comfortable and strive during the assessment process.

Job Types: Full-time, Part-time

Salary: £14.00 per hour

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