Job Title: Personal Assistant
Location: London

Why Arup?

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally. Founded to be humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigour to shape a better world.

‘Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!’

The Opportunity

Exciting opportunities have arisen in our London office for two experienced Personal assistants to provide meaningful and proactive support to the Director of Advisory Services and the Director of Technical Services. This significant role requires initiative, individual awareness and influencing skills together with excellent communication, planning and organisational capabilities.

The role will include extensive diary management, coordinating travel arrangements and organising internal and external meetings both in the UK and overseas.

This is likely to include liaison with other Personal Assistants and will involve a lot of preparation, requiring you to be organised, proactive and assertive whilst working in a calm and approachable way.

As a personal assistant you will plan and organise the activities on behalf of the business leader, understanding the business priorities to manage the leader’s diary ensuring effective and efficient use of time.

The Personal assistant will coordinating travel arrangements for overseas and UK travel, including preparation of itineraries, organise meetings (internal and external),assist with preparing meetings, this includes regular docu-ment preparation, collation and filing. Collating reports and document packs ahead of meetings, conducting ad-hoc research and preparing draft PowerPoint presentations.

Is this role right for you?

We are looking for people who:

• Have previous experience at leadership level and a proven record of excellent PA skills
• Are poised when working under pressure, while maintaining a sense of humour
• Self-motivated and able to work independently, with the ability to manage their own workload
• Have excellent computer and digital skills and in-depth knowledge of relevant software such as MS Office Suite and Teams, and have a good comprehension of Excel and PowerPoint. And experience using InDesign and/or other packages to produce visually interesting reports.
• Be very discreet and maintain high levels of confidentiality
  

Not ready to apply just yet, or have some questions? Email me at Simone.Haigh@arup.com. If this role is not quite what you are looking for but you are interested in other opportunities, please sign up to our Talent Community where you will be kept up to date with roles suitable for you.

Rewards and Benefits

We care about you and want you to perform at your best, which is why we offer one of the most competitive benefits packages in our sector.

As a member organisation, everyone shares in our success through a global profit share scheme (payments are dependent on the firm’s financial performance).
We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different people, shared values.

At Arup, we believe when talented people collaborate, great things are possible. Arup hires people with proven skills and open minds. We are taking deliberate action to create an inclusive culture that is grounded in our purpose to shape a better world.

At Arup, we welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. Our internal employee networks - BAME, Culture, Disability, LGBTQ+ and Women - provide a space for you to express your views and to make a positive difference - discover more about life at Arup here.

At Arup, we are committed to making all stages of our recruitment process accessible to candidates with disabilities. Please speak to our recruitment team and we will work with you to make reasonable adjustments to ensure you can perform at your best throughout your application.

At Arup, we appreciate that everyone’s circumstances are different and having the freedom to flex the way we work is essential to our wellbeing. If flexibility matters to you let us know when you apply, and we will discuss how this could work in your role.

Our Application Process

To understand what to expect next, please visit our UK Application Process page.

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