Job Title: Team Coordinators
Location: London/Manchester/Bristol/Edinburgh/Glasgow/Cardiff/Birmingham/Leeds

Why Arup?

Our Business and Corporate Services functions provide a fundamental platform of unyielding support, enabling our firm to operate efficiently whilst working with our clients on ambitious projects that will set new industry standards.
Don’t take our word for it, here’s what some of our people have to say…

‘Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it!’

The Opportunity

Exciting opportunities have arisen in our Digital Services and Technical Services a teams for Team co-ordinators to provide robust and proactive assistance to all team members, including leaders.
This is a pivotal role within a busy team and will make a significant impact on how the team operate and engage with our clients. The role will involve being the ‘go to’ person within the team, combined with some Personal Assistant duties for the Leadership Function within the team, this will enable colleagues to produce quality deliverables and ensure smooth operations.

In this role you will support the team in project administrative activities in line with client requirements – this will include high-profile project work as well as routine administrative tasks, for example supporting on workload spreadsheets, gathering finance information to support invoicing, or supporting the project team and preparing documents or reports to the team leadership in adhering to internal procedures.

As a Team coordinator you will produce high-quality documents in line with the Arup brand for internal or external purposes, proofreading content to ensure consistency and style, editing and making suggestions for improvements to text and presentations, preparing draft PowerPoint presentations if required.

The Team coordinator will provide PA support to senior leaders, and proactively identify tasks to support the team leader. Understanding the team leader’s business and project priorities and pre-empting issues and coming up with solutions.
Working collaboratively with both project and business development and marketing teams in work-winning activities – preparing bids, PQQs and preparing documentation such as CVs, project sheets, etc.

Is this role right for you?

We are looking for people who are:

• Experience in a similar role, ideally in professional services, multidisciplinary environment.
• Be experienced in standard office administrative procedures and project administrative activities per client requirements.
• Attention to detail, diary management, attending meetings (internal and external) taking notes/actions/minutes
• Proactively identifying where to provide support to team members based on prioritisation. You will be able to demonstrate excellent judgement in determining how and where to invest your time for maximum impact.
• Demonstrate sound knowledge of Microsoft packages, including solid PowerPoint skills and ideally SharePoint.

Not ready to apply just yet, or have some questions? Email me at Simone.haigh@Arup.com. If this role is not quite what you are looking for but you are interested in other opportunities, please sign up to our Talent Community where you will be kept up to date with roles suitable for you.'

Rewards and Benefits

We care about you and want you to perform at your best, which is why we offer one of the most competitive benefits packages in our sector.

As a member organisation, everyone shares in our success through a global profit share scheme (payments are dependent on the firm’s financial performance).
We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different people, shared values.

At Arup, we believe when talented people collaborate, great things are possible. Arup hires people with proven skills and open minds. We are taking deliberate action to create an inclusive culture that is grounded in our purpose to shape a better world.

At Arup, we welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. Our internal employee networks - BAME, Culture, Disability, LGBTQ+ and Women - provide a space for you to express your views and to make a positive difference - discover more about life at Arup here.

At Arup, we are committed to making all stages of our recruitment process accessible to candidates with disabilities. Please speak to our recruitment team and we will work with you to make reasonable adjustments to ensure you can perform at your best throughout your application.

At Arup, we appreciate that everyone’s circumstances are different and having the freedom to flex the way we work is essential to our wellbeing. If flexibility matters to you let us know when you apply, and we will discuss how this could work in your role.

Our Application Process

To understand what to expect next, please visit our UK Application Process page.

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